frequently asked questions

Hosting an event during Toronto Climate Week is your chance to plug into a citywide movement that’s gaining national attention. Whether you're a first-time organizer or a seasoned pro, this is your moment to connect, amplify your work, and be part of shaping Canada’s climate future.

• Be Seen: Get featured on the official TOCW calendar and benefit from shared branding, media promotion, and event amplification.

• Build Partnerships: Attract new collaborators, investors, clients, and talent - leveraging national and global audience who arrived specifically to make new connections and learn about new initiatives. Climate Week is where new connections can turn into lasting alliances.

• Shape the Narrative: Position your work within a globally recognized platform.

• Enjoy the Flexibility: It can be as simple as an organized walk in the park, and as grand as a one-day summit. From panels and workshops to art shows, hackathons, and guided tours - your format, your focus. We provide support, guidance, and promotion to help your event shine.

Event slots and featured opportunities are limited—reserve your place early to ensure your event stands out during this landmark moment.

Fill out the Event Submission Form to get started. Once you sign up, you'll receive updates, resources, invites to information sessions, and more.

Here’s how to get started:

• Decide the Theme and Event Type  — check our guide for inspiration

• Ensure it meets Event Criteria Guidelines

• Complete the Event Submission Form

• Secure a Venue — This could be your office, a local venue, or browse our venue directory. 

• Add your Event to the Official TOCW Calendar

• Promote Your Event — Invite your community, share on your social media channels and tag @torontoclimateweek so we can repost and help amplify the reach.

Anyone! Toronto Climate Week is open to all; large organizations, non-profits, startups, government entities, and individuals. If you have a climate-focused or adjacent idea, this is your chance to share it, connect with like-minded changemakers, and inspire action in your community.

There is no fee to list your event on the TOCW calendar, though we do provide an option for organizers to make a donation to help support the operational costs of hosting Toronto Climate Week. As an event host, you are also responsible for securing any necessary funding to host your event (e.g. venue costs, food & beverage.)

There is no fee to list your event on the TOCW calendar, though we do provide an option for organizers to make a donation to help support the operational costs of hosting Toronto Climate Week.

Hosts are responsible for all aspects of their event. This includes:

• Event programming: theme, type, content creation, speaker sourcing/confirmation

• Logistics: venue selection, time/date, sourcing/securing required vendors (tech, food, drink etc)

• Attendee experience and engagement

• Budget: be it securing internally or sourcing partners/co-hosts/sponsors to support with event costs

• Marketing: promoting the event to their communities

• Compliance with all applicable laws and regulations

TOCW is responsible for:

• Facilitating a broader network of connectivity and awareness under a shared brand

• Creating and managing conference infrastructure, including a centralized events page, partner directories, and host support flagship events

• Supporting meaningful collaborations and partnerships

• Highlighting public events to our network through direct channels and media partners

Yes, our event platform, Luma, supports different ticket types, including free, sliding scale, requires approval, early bird, and more. While we encourage free events to drive participation through accessibility, we understand this is not an option for all hosts and still invite paid mission-aligned events to participate in Toronto Climate Week. Coupon codes can be used to allow select guests free access or discounts to a paid event.

Invite-only events are allowed and can be set up by requiring approval for registration. You can set the event location so it’s only shared with approved guests.

Each event organizer is responsible for their own marketing initiatives and is encouraged to connect with their community to encourage participation. 

TOCW amplifies events through social media, our newsletter, website, and events calendar. Event hosts can tag TOCW @torontoclimateweek on social channels to collaborate and increase visibility. We ask that youleverage the Toronto Climate Week Brand Kit to ensure consistent branding and alignment.

A rising tide lifts all ships, with everyone actively promoting their event and TOCW, we will drive awareness and increase the impact we’ll have in ensuring a climate-focused future in  Toronto.

Events must focus on climate or sustainability themes, comply with all laws, foster welcoming and respectful spaces, and take place in-person in Toronto or the Greater Toronto Area between October 1–3, 2025. Events outside the GTA must provide transportation. Limited virtual events are only allowed for approved sponsors. For more information on event criteria, please visit our Host Resource Hub for detailed Criteria Guidelines

Yes! There is no maximum number of events an individual/organization can host as long as each event meets the required criteria and the host has the bandwidth to deliver a high-quality experience.

Most events should be in-person within Toronto or the GTA. Limited virtual events are allowed but restricted to approved partners. If you’re interested in hosting a virtual event, please reach out to programming@tocw.ca.

Events must occur in Toronto or the Greater Toronto Area. Events outside the GTA require transportation for attendees to be provided. Keep in mind that the majority of events will be held in Downtown Toronto.

If your event falls outside of, but is close to, Oct 1 - 3, it can be included in the calendar but we cannot guarantee additional support. Please reach out to programming@tocw.ca if you want to discuss dates.

At submission, you need to have confirmed the theme and event type. A working event description is required, but can be edited as you finalize speakers and co-hosts (if applicable). Venue, additional speakers, and vendors (if needed) can be confirmed after event submission.

The submission deadline for the inaugural October 2025 event is September 15, 2025. Late submissions may be considered—contact programming@tocw.ca to discuss.

You can make updates to your event directly on Luma by selecting Manage under the event photo on the event page. Note that TOCW supports connections but does not manage bookings or changes - those are handled between event hosts and their contacts.

Hosting an event during Toronto Climate Week is your chance to plug into a citywide movement that’s gaining national attention. Whether you're a first-time organizer or a seasoned pro, this is your moment to connect, amplify your work, and be part of shaping Canada’s climate future.

• Be Seen: Get featured on the official TOCW calendar and benefit from shared branding, media promotion, and event amplification.

• Build Partnerships: Attract new collaborators, investors, clients, and talent - leveraging national and global audience who arrived specifically to make new connections and learn about new initiatives. Climate Week is where new connections can turn into lasting alliances.

• Shape the Narrative: Position your work within a globally recognized platform.

Enjoy the Flexibility: It can be as simple as an organized walk in the park, and as grand as a one-day summit. From panels and workshops to art shows, hackathons, and guided tours - your format, your focus. We provide support, guidance, and promotion to help your event shine.

The TOCW Brand Kit is available and includes logos, luma badges, social graphics, wordmark and wordmark & logo. To increase visibility, we ask that hosts include TOCW branding and tag @torontoclimate week when promoting their events so TOCW can repost.

Marketing of the event calendar begins in August, with event promotion continuing through September. Leading up to October, the TOCW marketing and social team will feature event spotlights, leveraging cross-platform engagement to drive viewership and elevate reach.

Inspiration and resources, including Event Best Practices and resource directories, can be found on our ever-evolving Host Resource Hub.

Email programming@tocw.ca for assistance, or connect via @torontoclimateweek on social media.

All events will be listed on the official Toronto Climate Week calendar at tocw.ca/events 

We’ve reached out to a diverse array of local venues to curate a Venue Directory. Communication & coordination will happen directly between the venue and event host, with interested hosts reaching out directly to the contact information provided.  Note: Toronto Climate Week is not responsible for any of the venues listed; we’ve simply aggregated all offers into one place.

Thank you for your offer! Please submit the form here to have your space included in our Venue Directory.