tocw privacy policy

Effective Date: April 22nd, 2025

TOCW (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://tocw.ca and related services.

By using our website and services, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our services.

1. information we collect

Information You Provide Directly:

• Contact details such as name, email address, phone number, and mailing address.

• Professional details such as resumes, CVs, and career interests (for job and networking opportunities).

• Preferences related to newsletters, marketing communications, and event participation.

Information We Automatically Collect:

• Device and usage data (e.g., IP address, browser type, access times).

• Cookies and tracking technologies (e.g., Google Analytics) to analyze website traffic and user engagement.

2. how we use your information

We use your personal information to:

• Facilitate event registrations and participation.

• Send newsletters and marketing materials, if you opt in.

• Connect you with job opportunities, employers, and networking events.

• Share relevant information with trusted partners, sponsors, and employers.

• Analyze website performance and improve user experience.

• Comply with legal obligations under Canadian privacy laws, including PIPEDA.

3. sharing your information

We may share your information with:

• Event partners, sponsors, and employers for networking and job opportunities.

• Third-party service providers (e.g., Squarespace, Notion, Mailchimp, Eventbrite, Google Analytics) to support our website operations and marketing efforts.

• Legal or regulatory authorities, if required by law.

We do not sell your personal information to third parties.

4. data storage and international transfers

Your data is primarily stored on cloud services provided by Squarespace and Notion, which utilize Amazon Web Services (AWS) infrastructure, including data centers located outside of Canada (e.g., the United States). While your information may be processed and stored outside of Canada, we take appropriate measures to ensure it is protected in accordance with this Privacy Policy and applicable laws.

5. your rights and choices

You have the right to:

• Request deletion of your personal information.

• Opt out of receiving marketing communications at any time.

To exercise these rights, please contact us at info@tocw.ca.

Please note that while you can request data deletion and opt out of communications, we currently do not provide user accounts or dashboards for directly viewing or correcting personal information.

6. children’s privacy

Our services are not specifically directed at children under 18. However, minors may access our website or events with parental consent. If we become aware that personal information from a child under 18 has been collected without parental consent, we will take appropriate steps to remove that information.

7. data security

We implement reasonable physical, technical, and organizational safeguards to protect your personal information from unauthorized access, misuse, or disclosure. However, no data transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. third-party links

Our website may contain links to third-party websites and services. TOCW is not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies before providing any personal information.

9. changes to this privacy policy

We may update this Privacy Policy from time to time. Changes will be posted on this page, and the updated policy will take effect upon posting. Your continued use of our services constitutes acceptance of any changes.

10. contact us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at:

TOCW Privacy Team
Email: info@tocw.ca